How to Integrate Online Events Scheduling On Your WordPress Site

There are many reasons why you might want to enable events scheduling on your WordPress site, and it’s a popular feature request for many site owners. Unfortunately, the platform doesn’t offer this functionality out of the box.

However, like most desirable functions not included in WordPress core, you can use a plugin to meet your site’s needs. In fact, when it comes to events scheduling, there are many plugins on the market to choose from. It means you can find the right one for your exact needs, potentially for zero cost.

In this post, we’ll discuss the basics of events scheduling and the types of sites that use it. Then we’ll share four plugins you can add to your site so users can book appointments or register for events. Let’s go!

An introduction to online events scheduling and when to use it

Though you may not have given it much thought, you’ve probably used an online events scheduling system more than once. Booking medical appointments, registering for conferences, and reserving an Airbnb are all common examples.

There are a few basic functions a solid events scheduling system includes:

These features make it easy for users to set up their appointment while also maximizing communication to avoid double-bookings. This should prevent you from having to make awkward calls to customers regarding mixups.

There are dozens of use cases for online events scheduling, including:

As you can see, events scheduling is relevant across a wide range of industries. Setting up an online booking system will save you time, as you won’t have to manually keep track of all your appointments or events.

Using a scheduling plugin with your WordPress site also keeps you organized while also providing the highest level of convenience to your customers, who will be able to make their appointments whenever they want, even outside normal business hours.

How to integrate online events scheduling on your WordPress site (5 plugins to consider)

There are plenty of plugins on the market that provide a calendar feature for WordPress sites. However, not all of them are ideal for events scheduling. Below, we’ve listed five of the most effective events scheduling plugins, in no particular order.

1. BirchPress Scheduler

The BirchPress Scheduler plugin.

This high-quality plugin enables you to create custom booking forms for your WordPress posts and pages and add them using shortcodes. With BirchPress you can:

As far as ease of use goes, BirchPress Scheduler isn’t the simplest. There are many settings to configure after installation:

The BirchPress Scheduler settings.

Plus, the form builder is quite extensive and you may need to play around with it to find the optimal setup for your site. Even so, the wide range of options makes for a high level of customizability.

BirchPress is a premium plugin, and licenses start at $99 per year.

2. Booking Calendar

The Booking Calendar plugin.

A popular choice when it comes to events scheduling plugins, Booking Calendar offers several key features:

While there are just as many (if not more) settings to configure for this plugin, its form builder is much more straightforward than BirchPress’:

The Booking Calendar plugin settings.

On top, it adds a handy button to the WordPress Classic Editor for adding booking forms to your pages and posts.

There’s a free version of the plugin in the WordPress Directory. However, you can also check out the premium versions, which include advanced features for businesses. Licenses start at $59.25 per year.

3. WP Simple Booking Calendar

The WP Simple Booking Calendar plugin.

Designed with rentals in mind, this plugin is a decent alternative to the more complex plugins we’ve discussed so far. WP Simple Booking Calendar includes:

Creating your availability calendar is extremely straightforward. Simply use the drop-downs to specify when you’re open for appointments:

Creating a new calendar in WP Simple Booking Calendar.

Of course, the downside to simplicity is a lack of customizability and functionality. Users won’t be able to schedule appointments with the free version of this plugin – they can only see when you’re available. You also can’t customize the calendar to match your site.

However, the premium version enables you to save booking information on your calendars and access several responsive calendar themes, and licenses start at $39 per year.

4. Easy Appointments

The Easy Appointments plugin.

Easy Appointments is ideal for any business that offers multiple services and has several expert staff members. This plugin’s unique booking system enables you to:

Creating new appointments is smooth – you use simple drop-down selectors to specify location, service, and work for specific times and dates:

Creating a new appointment in Easy Appointments.

While there are a large number of settings you can choose to configure, the interface is incredibly user-friendly, with a sleek, organized design:

The Easy Appointments settings page.

Easy Appointments is free to use. However, you can purchase an extension to sync your schedule with popular calendar apps such as iCal or Google Calendar, which is priced from $39 per year.

5. Event Espresso

The Event Espresso Decaf plugin.

This plugin is probably one of the most prominent in WordPress events scheduling. Event Espresso is designed for managing ticketed events, with features such as:

This plugin contains a lot of settings that might make it a little overwhelming to use. However, because it’s designed with paid events in mind, it can also be one of the easiest to set up payments for, especially if you already have a PayPal account:

Setting up PayPal for Event Espresso.

There’s a ‘decaf’ version of Event Espresso available in the WordPress Plugin Directory. However, for full functionality you’ll need a Premium Support License, which is priced from $79.95 per year.


Events scheduling is integral to a wide range of businesses. Being able to handle appointments and registrations on your website will save you time and make it easier for your customers or attendees to confirm their attendance.

If you’re thinking about adding an events scheduling function to your site, consider these five plugins:

  1. BirchPress Scheduler: A premium option for businesses that scheduling often and need a reliable appointment tracking system.
  2. Booking Calendar: Flexible and easy to customize, works well with just about any site.
  3. WP Simple Booking Calendar: Created for displaying rental availability, but the free version lacks some key functionality.
  4. Easy Appointments: Ideal for booking service appointments, classes, physical training sessions, and other similar activities.
  5. Event Espresso: The best choice for paid and ticketed events.

Do you have any questions about online events scheduling or enabling it on your WordPress site? Let us know in the comments section below!

Featured Image Credit: Pexels

Will Morris

Will Morris is a staff writer at When he's not writing about WordPress, he likes to gig his stand-up comedy routine on the local circuit.


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Over 65,000 WordPress professionals are already using ManageWP

Add as many websites as you want for free, no credit card required. Sign up and start saving time!

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Over 65,000 WordPress professionals are already using ManageWP

Add as many websites as you want for free, no credit card required. Sign up and start saving time!

Have questions? Get in touch!